Problems with plain English

Although plain English helps to make text clear, plain English has the problems that follow:

Plain English is not sufficiently accurate

Sometimes, different words have the same meaning. Sometimes, one word has many different meanings. Usually, a reader can understand the meaning from the context. Sometimes, plain English is not sufficiently accurate to make sure that the text is clear. For example, think about the following sentence: The cost of each component is significant.

Three interpretations are possible:

To make text as clear as possible, a controlled language is necessary. A controlled language specifies the grammatical structures and the words that a writer can use. One controlled language is ASD Simplified Technical English.

Plain English is not designed for international readers

International readers are people who read English as second language.

In the UK, many immigrants do not know English very well. Guidance for Local Authorities on Translation of Publications explains that the UK government policy is to write in English, if practical (http://resources.cohesioninstitute.org.uk/Publications/Documents/Document/Default.aspx?recordId=60).

Many organizations have websites in English only. To make those websites accessible to the largest audience, organizations must use international English. Plain English is not sufficient.

Plain English is designed for people who read English as a first language. Plain English does not give guidelines about how to write for international readers. Some plain English guidelines conflict with the guidelines for international readers.

Plain English does not minimize the cost of translation

Plain English guidelines do not tell writers to use words and phrases consistently.

One website about plain English contains the following sentences. The different verbs are not necessary. In both sentences, the verb 'give' is applicable:

For practical purposes, all the following phrases have the same meaning:

If text is translated, different terms for the same thing increase the costs of translation for the following reasons:

Plain English is not good for machine translation

In The Global English Style Guide, Kohl gives many guidelines about how to write for machine translation.

Plain English is not designed for machine translation. Therefore, plain English gives bad translations more frequently than text that is designed for machine translation.

Plain English does not have an international standard

In some countries, the law requires organizations to use plain English. Some examples of applicable laws are as follows:

In principle, the laws are good. However, no international standard specifies plain English. Therefore, some lawyers will probably become rich by arguing whether a particular text is plain English.

In the UK, three commercial organizations sell an approval service for plain English. Because no international standard specifies plain English, different organizations can give different evaluations for the same document.

See also

'Perpetual' software licence doesn't last forever, rules court (www.out-law.com/page-10845)

Student project: with free machine translation, is international English better than plain English?

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